D2 PROCEDURES
SOUTH BURLINGTON SCHOOL DISTRICT
SUPERVISION OF VOLUNTEERS AND WORK-STUDY STUDENTS
1) The principal or his/her designee may recruit and approve volunteers and work-study students to assist in the school and will ensure their suitability through both a reference check (the term reference check means contact with at least two non-family members by the principal or his/her designee) and information provided on the required volunteer application form.
2) The principal or his/her designee will review the volunteer application forms.
3) Volunteers will not need to complete the attached forms unless they are volunteering more than two consecutive days or more than ten days per year.
4) The principal or his/her designee will place volunteers and work-study students in positions that will enhance achievement of the educational mission.
5) The principal or his/her designee will hold a volunteer orientation at least once a year focusing on confidentiality, discipline, personal space, liability, and other information relevant to working with students. Additional orientation will be provided for specific programs and field trips having unique or extraordinary needs.
6) Volunteers and work-study students assisting with students will be under the immediate supervision of a licensed professional employee and will not have unsupervised contact with students, except when it is of short duration and necessary in the context of activities planned by and under the direction of professional school staff or contractors employed by the school.
7) Volunteers and work-study students will be informed by the school principal or his/her designee of the extent to which School District insurance policies protect them from personal liability resulting from claims against them based on negligence or other injurious conduct while acting in a volunteer or work-study capacity.
8) Volunteers and work-study students are expected to comply with federal and state law, as well as all school policies, rules, and regulations.
9) A volunteer or work-study student who fails to provide full and accurate background information in response to the requests by the school principal or his/her designee will not be permitted to work with students or in the school for any other purpose.
10) A volunteer or work-study student who demonstrates conduct inconsistent with the defined expectations will not be permitted to work with students.
All visitors to all of the South Burlington Schools are expected to sign in the logbook near the administrative assistant’s desk in the main office.
Parking for volunteers is located in the teacher/staff designated parking area for each school. For the high school and middle school there is additional parking behind the middle school. Parking permits are required for the high school and middle school. Please see the administrative assistant in the main office of the high school/middle school to get a permit.
Supervision
All volunteers will be under the supervision of a South Burlington School District employee with the exception of volunteer drivers.
Background Check
Any volunteer who will be in contact with students for more than a short duration will be subject to a reference check and a background check. The administration may require additional screening for volunteers.
The phone number for each of the schools main office is listed below.
South Burlington High School 652-7000
FH Tuttle Middle School 652-7100
Rick Marcotte Central School 652-7200
Chamberlin School 652-7400
Orchard School 652-7300
Please call that number to let the school know if you will be late or are unable to make your scheduled volunteer time.
The sharing of information, intentionally or inadvertently, about any student in the school is not appropriate unless such disclosure is to a person who does have a legitimate educational interest. There are specific reporting procedures that must be followed if you have reason to suspect abuse or neglect of a student. Please talk with your supervisor if you have reason for concern.
Concerns that you may have about programs, practices, students or teaching staff at the school should be shared on a professional level with those involved at the school. Sharing derogatory information with the larger community is not appropriate, useful or professional.
The South Burlington School District has specific policies prohibiting the use and possession of drugs, alcohol, tobacco, and weapons on school grounds.
Sexual harassment, physical harassment, verbal harassment and bullying are not tolerated in school. Anyone attempting to create a hostile environment should be referred to the planning room or administration.
The South Burlington School District fully supports the philosophy and intent of Title VI, Section 504, Title IX and all federal regulations promulgated therein, and to that end the District will not discriminate on the basis of age, race, color, creed, sex, national origin or handicap in all matters related to the operation of and programs offered by the public school of the City of South Burlington, Vermont.
Students and staff should exit the building quickly and quietly. Lights should be turned off and doors and windows closed. Everybody will move to a safe location away from the building.
Students should remain quietly in the nearest classroom. Staff members will lock the door to the hallway and pull down the shades.
In the event of a power failure, students are expected to be quiet and calm. Students in classrooms without windows should wait in the hallway if emergency lighting is not functioning. Further instructions will be given by the administration.
When school is canceled or its opening delayed local radio stations (for example: WVMT, WDEV, WXXX, WKOL) carry the announcement. South Burlington does not close as often as other districts.
The School District encourages the use of buses for transporting students. There are times, however, when staff or parents volunteer to transport a small number of children for a specific purpose.
Here are general guidelines for anyone who transports South Burlington School District students:
· The driver must be licensed and insured. If there is an accident, the driver’s insurance is primary. The driver is not “covered” by the District.
· The vehicle must have a seat belt for every child passenger and the belts must be used at all times.
· Before any child is transported in a private vehicle, the parent must be informed and permission must be secured in writing or by telephone.
· Drivers would have to carry insurance at the state minimum for liability insurance.
Volunteer Enrollment Form
Name: _______________________________________________________________
Address: _____________________________________________________________
______________________________________________________________________
City: __________________________ State: _______________ Zip: ___________
Phone: Home ______________ Work ______________ Cell __________________
Email: _______________________________________________________________
1. Education Background: ________________________________________________
2. Current Occupation: __________________________________________________
3. Hobbies, Skills, and Interests: __________________________________________
4. Previous Volunteer Experience: _________________________________________
1. Is there a particular type of volunteer work in which you are interested? (Please check all that apply)
q Working one-on-one with an individual student
q Working directly with a staff person as an assistant
q Helping around the office in general administrative duties
q Doing research, training, or an individual project
q No preference
q Providing service to several students
q Working occasionally on group projects
q Other: __________________________________________________________
2. Is there a group with whom you are particularly interested in working? (Check all that apply)
q No preference
q Rick Marcotte Central School
q Chamberlin School
q Orchard School
q Middle School
q High School
q Other: __________________________________________________________
3. Are there any groups with which you would not feel comfortable working?
q No
q Yes: ____________________________________________________________
1. At what times are you interested in volunteering?
q Flexible
q Morning
q Afternoon
q Days Preferred
q Other: __________________________________________________________
2. Do you have access to an automobile you can use for volunteer work?
q Yes
q No
1. Have you ever been convicted, found guilty, or pleaded nolo contendere to a criminal offense? If yes to any of the above, please give the relevant details.
q Yes ____________________________________________________________
________________________________________________________________
q No
2. Have you ever been charged with neglect, abuse, or assault?
q Yes
q No
3. Has your driver’s license ever been suspended or revoked in any state?
q Yes
q No
4. Do you use illegal drugs?
q Yes
q No
5. Do you have any physical limitations or are you under any course of treatment, which might limit your ability to perform certain types of work?
q Yes: ____________________________________________________________
q No
6. Please list two non-family references whom we might contact:
a. ___________________________________ Phone: _____________________
b. ___________________________________ Phone: _____________________
7. A school employee as directed by the administration will conduct reference checks for volunteers. The results will be on file in the school records. (See attached Reference Check Form)
I have read the Information for Volunteers and agree to the policies and procedures. I also understand that if I don’t abide by those policies and procedures I may be asked to leave. I acknowledge that all of the foregoing information provided on this form is correct and understand that any falsification could lead to immediate termination.
____________________________ _____________________
TRANSPORTATION OF STUDENTS
BY STAFF OR PARENTS
The School District encourages the use of buses for transporting students. There are times, however, when staff or parents volunteer to transport a small number of children for a specific purpose.
Here are some general guidelines for anyone who transports students.
· The driver must be licensed and insured. If there is an accident the driver’s insurance company is the primary insurer. The driver is not “covered” by the District.
· The vehicle must have a seat belt for every child passenger and the belts must be used at all times. A student under the age of 8 must have an approved child restraint system.
· Before any child is transported in a private vehicle, the parent must be informed and permission must be secured in writing or by telephone.
I have read the above information. I have ____ seat belts in my vehicle.
___________________________ __________________________
Signature Date
Name__________________ Date_________________
Phone(s) (H)_____________ (W)______________ (C)_______________
E Mail___________________
Reason(s) for volunteering in Enterprise: _______________________________________________________________________________________________________________________________________________________________________________________________________________
I have read the Information for Enterprise Volunteers and agree to the policies and procedures. I also understand that if I don’t abide by those policies and procedures I may be asked to leave.
_______________________
Signature
Information for Enterprise Volunteers
We are glad that you have decided to become part of the Tuttle Middle School community as an Enterprise volunteer. We want you to have success in your work with us because that will mean success for our students. We also hope that your time at Tuttle will be pleasant and rewarding. This handbook has been designed to assist you in becoming familiar with Tuttle Middle School. If there is other information you would like to have, please let us know.
Enterprise provides students with individual and small group assistance in acquiring increased skills in reading, writing, math and study skills. Our approach with most students is to teach those skills in the context of homework that has been assigned to them for their Language Arts, Math, Science and Social Studies classes. The target population for Enterprise is students who are reasonably motivated and respectful. They are not eligible for special education services but lack skills for success with normal classroom instruction, accommodations and interventions. Students are referred to Enterprise by Tuttle’s Educational Support Team (EST)
Enterprise in run by part-time teacher Pat Mainer; program coordinators Tara Gauding and Sissel Ann Kristiansen; and part-time instructional assistant Meghan Kelley, who also teaches Spanish at Tuttle Middle School. Enterprise relies heavily on trained volunteers to fully staff the program.
ü Before each period starts get the folder(s) for the student(s) with whom you will be working. Check for notes about what the student has been or should be doing in Enterprise. Ask an Enterprise staff member for clarification.
ü Greet and engage your students when they come to class. Build and maintain a relationship by spending just a minute or two of each period, preferably at the beginning and end, socializing with them about their non-academic interests. The rest of the time focus your and their energy on their learning. Concentrate on noticing what they are doing better and freely, but sincerely praise their efforts. Remember “80 Ways to Say Very Good”.
ü At the end of the period write a few words in the folder about what they accomplished and how they worked and then put the folder away. Let an Enterprise staff member know if you have any concerns.
ü We are here to help you. Please let us know if you need anything or are uncertain about anything. We have hands-on material, teachers’ guides and booklets to support the Connected Math program. We have handouts that give helpful hints for helping students improve their reading comprehension and handouts detailing how to help students improve their writing. We have study sheets for many social studies and science units. Please, just ask. That’s why we are here.
ü You should not have to deal with students who are not cooperative or motivated to learn. Attached are the Enterprise Homework Policy and Discipline Policy. If students don’t meet expectations, just let us know.
Security Sign-In
All visitors to Tuttle are expected to sign in the logbook near the administrative assistant’s desk in the main office. Thank you.
Parking
Parking for volunteers is located between the Middle School and the High School. There is additional space behind the Middle School. Parking permits are required. Please see the administrative assistant in the main office to get a permit.
Phone
The phone number for Enterprise is 652-7107. Please call that number or e-mail us to let us know if you will be late or are unable to make your scheduled time. (tgauding@sbschools.net, skristiansen@sbschools.net)
Food and Gum
School lunches are available in the cafeteria between 11:30 and 1:50. Food and beverages may not be consumed in the hallway. Gum chewing is not permitted at any time.
Confidentiality
The sharing of information, intentionally or inadvertently, about any student in the school is not appropriate unless such disclosure is to a person who does have a legitimate educational interest. There are specific reporting procedures that must be followed if you have reason to suspect abuse or neglect of a student. Please talk to Pat, Tara, Sissel Ann or Meghan if you have reason for concern.
Professional Practices
Concerns that you may have about programs, practices, students or teaching staff at Tuttle should be shared on a professional level with those involved at Tuttle Middle School. Sharing derogatory information with the larger community is not appropriate, useful or professional.
Weapons, Drugs, Alcohol and Tobacco Products
Tuttle Middle School has specific policies prohibiting the use and possession of drugs, alcohol, tobacco and weapons on school grounds.
Harassment
Sexual harassment, physical harassment and verbal harassment are not tolerated in school. Anyone attempting to create a hostile environment should be referred to the planning room or administration.
The South Burlington School District fully supports the philosophy and intent of Title VI, Section 504, Title IX and all federal regulations promulgated therein, and to that end the District will not discriminate on the basis on age, race, color, creed, sex, national origin or handicap in all matters related to the operation of and programs offered by the public school of the City of South Burlington, VT.
Class Times
Tuttle Middle School does not follow a traditional bell system for the beginning and ending of classes. Class times are indicted on the poster on the wall in our classroom.
Emergency Exit – Fire Drill Procedure
Students and staff should exit the building quickly and quietly. Lights should be turned off and doors and windows closed. Everybody moves to the football/soccer field inside the track where students report to an assigned core teacher.
Lockdown Drill Procedure
Students should remain quietly in the nearest classroom. Staff members will lock the door to the hallway and pull down the shades.
Power Failure Procedure
In the event of a power failure, student are expected to be quiet and calm. Students in classrooms without windows should wait in the hallway if emergency lighting is not functioning. Further instructions will be given by the administration.
Snow Days
When school is canceled or its opening delayed local radio station (for example: WVMT, WDEV, WXXX, WKOL, carry the announcement. South Burlington doesn’t close as often as many other districts do.